Artist in Residence, Part Time (Ref: CUR962)
Processing

Safer Jobs Certified role

As a featured partner you can apply through our site knowing that your details are safe and secure and meet the recommended Safer Jobs guidelines.

To stay safe in your job search we recommend that you visit SAFERjobs, a non-profit, joint industry and law enforcement organisation working to combat job scams. Visit the SAFERjobs website for information on common scams and to get free, expert advice for a safer job search.

Okay

Privacy Policy

Leeds City College Privacy Statement

The following explains how we Leeds City College (Controllers) intend to use the information you provide in your application, along with your rights, our reasons for requesting it and who will have access to it.

 

All our GDPR documents are visible here: https://www.leedscitycollege.ac.uk/the-college/corporate-documents/

 

What information do we collect from you?

We collect information that is specifically provided by you as part of an application process. We will collect the following (but not limited to):

  • Name, address, email, telephone number
  • CV (if applicable)
  • Equal opportunities monitoring information (defined as special categories data) - this information is purely for statistical analysis and monitoring purposes
  • Answers to application questions
  • Any other information you wish to provide in support of your application

By agreeing to this privacy statement, you are allowing us to form a contract that will mean we can use your details and information presented so that we can assess your suitability for employment with us and carry out our statistical analysis.

 

Why do we collect this information and who do we share it with?

Details you provide in this application:

  • Will be held on our computer systems and may be downloaded by us
  • Will be used to deal with your application
  • Will be made available to us and our processors
  • Will be used for communication with you regarding the vacancy
  • Will be used to satisfy legal requirements
  • Will be used for statistical analysis
  • Will be held and may be used to contact you about other vacancies

We will store your application data for 13 months after the vacancy has closed. After this period, it will be fully anonymised.

 

PRIVACY PROCEDURE 

1. Scope All information and data processing of personal data by Leeds City College is within the scope of this procedure.

2. Responsibilities

2.1 The Data Protection Officer / GDPR Owner is responsible for ensuring that the privacy notice(s) is correct and that mechanisms exist such as having the Privacy Notice(s) on Leeds City College website to make all data subjects aware of the contents of this notice prior Leeds City College collection of their data.

2.2 All staff that need to collect personal data are required to follow this procedure.

3. Procedure Article 12

3.1 Leeds City College identifies the legal basis for processing personal data before any processing operations take place by clearly establishing, defining and documenting:

3.1.1 the specific purpose of processing the personal data and the legal basis to process the data under:

3.1.1.1 consent obtained from the data subject;

3.1.1.2 performance of a contract where the data subject is a party;

3.1.1.3 legal obligation that Leeds City College is required to meet;

3.1.1.4 protect the vital interests of the data subject, including the protection of rights and freedoms;

3.1.1.5 official authority of Leeds City College to carry out the processing that is in the public interest;

3.1.1.6 necessary for the legitimate interests of the data controller or third party, unless the processing is overridden by the vital interests, including rights and freedoms;

3.1.1.7 national law.

3.1.2 any special categories of personal data processed and the legal basis to process the data under:

3.1.2.1 explicit consent obtained from the data subject;

3.1.2.2 necessary for employment rights or obligations;

3.1.2.3 protect the vital interests of the data subject, including the protection of rights and freedoms;

3.1.2.4 necessary for the legitimate activities with appropriate safeguards;

3.1.2.5 personal data made public by the data subject;

3.1.2.6 legal claims;

3.1.2.7 substantial public interest;

3.2 Leeds City College records this information in line with its data protection impact assessment and data inventory.

4. Privacy notices

4.1 When personal data collected from data subject with consent

4.1.1 Leeds City College is transparent in its processing of personal data and provides the data subject with the following:

4.1.1.1 Leeds City College’s identity, and contact details of the Data Protection Officer / GDPR Owner and any data protection representatives;

4.1.1.2 The purpose(s), including legal basis, for the intended processing of personal data (clause 4.2 below);

4.1.1.3 Where relevant, Leeds City College’s legitimate interests that provide the legal basis for the processing;

4.1.1.4 Potential recipients of personal data;

4.1.1.5 Any information regarding the intention to disclose personal data to third parties and whether it is transferred outside the EU. In such circumstances, Leeds City College will provide information on the safeguards in place and how the data subject can also obtain a copy of these safeguards;

4.1.1.6 Any information on website technologies used to collect personal data about the data subject;

4.1.1.7 Any other information required to demonstrate that the processing is fair and transparent.

4.1.2 All information provided to the data subject is in an easily accessible format, using clear and plain language, especially for personal data addressed to a child.

4.1.3 Leeds City College facilitates the data subject’s rights in line with the data protection policy (GDPR DOC 1.0) and the subject access request procedure (GDPR DOC 2.2).

4.1.4 Privacy notice for this personal data processing is recorded (GDPR REC 4.1A)

4.2 When data is contractually required for processing

4.2.1 Leeds City College processes data without consent in order to fulfil contractual obligations such as staff personal details to process salaries, student personal details to process course studies and examinations, etc.

4.2.2 Privacy notice for this personal data processing is recorded on Leeds City College Website (GDPR DOC 4.1)

4.3 When personal data has been obtained from a source other than the data subject

4.3.1 Leeds City College makes clear the types of information collected as well as the source of the personal data (publicly accessible sources) and provides the data subject with:

4.3.1.1 Leeds City College’s (data controller) identity, and contact details of the Data Protection Officer / GDPR Owner and any data protection representatives;

4.3.1.2 The purpose(s), including legal basis, for the intended processing of personal data;

4.3.1.3 Categories of personal data;

4.3.1.4 Potential recipients of personal data;

4.3.1.5 Any information regarding disclosing personal data to third parties and whether it is transferred outside the EU – Leeds City College will provide information on the safeguards in place and how the data subject can also obtain a copy of these safeguards;

4.3.1.6 Any other information required to demonstrate that the processing is fair and transparent.

4.3.2 Privacy notice for this personal data processing is recorded (GDPR DOC 4.1)

5.

5.1 Leeds City College provides the information stated in clauses 3 and 4 above within:

5.1.1 one month of obtaining the personal data, in accordance with the specific circumstances of the processing;

5.1.2 at the first instance of communicating in circumstances where the personal data is used to communicate with the data subject;

5.1.3 when personal data is first disclosed in circumstances where the personal data is disclosed to another recipient.

 

Document owner and approver

The Leeds City College Data Protection Officer is the owner of this document and is responsible for ensuring that this procedure is reviewed in line with the review requirements of the GDPR. A current version of this document is available to all members of staff and students on the Leeds City College Staff and Student Intranets. This procedure is issued on a version controlled basis. 

Data Protection Policy Statement

Leeds City College is committed to safeguarding the privacy of your information. By “your information” we mean any information about you, which you or third parties provide to us. If you as a candidate submit information to this Website, you agree to the use of such data in accordance with this privacy statement.

Our Privacy Principals, set out below, explain how your information will be treated. 

All our GDPR documents are visible here: https://www.leedscitycollege.ac.uk/the-college/corporate-documents/

By creating an account and submitting an application form you are agreeing to the details outlined in the document

 

DATA SUBJECT CONSENT FORM (TIER 4)

GDPR consent statement

  1. I, hereby grant Leeds City College and Networx authority to process my personal data for the purpose of Safer Recruitment and Selection and Fair in Employment Selection;  based on the privacy notice and the legal basis for processing.
  2. I am aware that I may withdraw my consent at any time by using form GDPR REC 4.6A – Data Subject Consent Withdrawal Form.

 

Please Note

Article 7(3) of the GDPR “The data subject shall have the right to withdraw his or her consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal. Prior to giving consent, the data subject shall be informed thereof. It shall be as easy to withdraw as to give consent.”

The ICO’s draft guidance on the provision of methods to withdraw consent is here: https://ico.org.uk/media/about-the-ico/consultations/2013551/draft-gdpr-consent-guidance-for-consultation-201703.pdf 

Our recruitment process requires that we contact the referees provided by you as part of our checks to ascertain suitability of employment. The content of the reference will not be shared without the referee's permission.

We collect your data for statistical analysis or to extract it as part of a successful employee process in to our HR/Payroll system.

We use some automated screening tools as part of this application process. The answers you provide to one or more of the questions (excluding any special categories/equal opportunity questions) may result in your application being automatically declined. This technology is used to help us manage the high volume of applications we receive and can assure applicants the same outcome would occur if we manually reviewed your application. The reason for the decline will be made available to you in your candidate account.

How can I access the information you hold about me? Your rights

We are dedicated to providing reasonable access to visitors who wish to review the personal information retained when they apply via our website site and correct any inaccuracies it may contain. If you choose to register, you may access your profile, correct and update your details, or withdraw your details at any time. To do this, you can access your personal profile by using the secure login. In all cases we will treat requests to access information or change information in accordance with applicable legal requirements.

You have the following rights in relation to the way in which we deal with your personal data:

  • the right of erasure or to be forgotten
  • the right to rectification if information is inaccurate or out of date
  • the right of data portability (to obtain and reuse your personal data)
  • the right to object to networx and the controller and processors handling of your personal data
  • the right to withdraw your consent with regards to the handling of your personal data
  • you have the right to ask for a copy of the information we hold about you (Subject Access Request - S.A.R)
  • You have the right to lodge a complaint with a supervisory authority - the ICO

Within your candidate account, you can also use the Download Data feature to generate an XML file of the current data we hold on you that you have provided and/or have access to within the account.

Where you exercise your right to object or withdraw your consent we may process your personal data without your knowledge or consent where we are permitted or required by law or regulatory requirements to do so. In such a case, we will not process more personal data than is required under the circumstances.

If you are not satisfied by our actions, you can seek recourse through our internal complaints procedure. If you remain dissatisfied, you have the right to refer the matter to the Information Commissioner (www.ico.org.uk) or seek recourse through the courts.